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Finally, a Corporate Paperwork Package to centralize an often overlooked, but critically important administrative function for all companies. Brought to you by L4SB.

What is a Corporate Paperwork Package and why is it important?

A Corporate Paperwork Package consists of all the formation documents, corporate resolutions, annual reports and appropriate partnership papers. A complete, accurate and thorough Corporate Paperwork Package is critical when a company finds itself in a lawsuit, tax audit, or perhaps is lucky enough to be considered for an acquisition. The problem for most companies is, the Corporate Paperwork Package is usually the last thing a company thinks about from day-to-day, yet when it’s needed, it’s needed on very short notice.

Without the right paperwork, a company can see its liability protection destroyed under the theory of “piercing the corporate veil” if it fails to follow corporate formalities. This requires the company to prove (1) what its corporate formalities are, and (2) that it’s following them.

Therefore, the Corporate Paperwork Package from L4SB takes on the administrative burden, and adds peace of mind that the company’s paperwork is complete, accurate and thorough — available at a moment’s notice.

What makes a complete Corporate Paperwork Package?

A proper and complete Corporate Paperwork Package will consist of several components:

Formation Documents. Formation documents consist of the appropriate paperwork establishing the company. For a Corporation, that includes the Articles of Incorporation and Bylaws at a minimum, and depending on the State where formed and the nature of the Corporation, it can also include a Certificate of Incorporation, Buy-Sell Agreement and more. For a limited liability company (or LLC), that includes the Articles of Organization and Operating Agreement, and depending on the State and the nature of the LLC, it can also include a Certificate of Organization and more.

Every type of entity has its own requirements, and every entity must update and revise its formation documents as appropriate. For example, if the company changes its name or uses a DBA, you would expect appropriate amendments to the Articles and other related documents, let alone the state and local filings to permit the name change or DBA. Similarly, any of the following can trigger the need to update formation documents and/or obtain additional documentation:

  • Adding or removing owners
  • The death or incapacity of an owner
  • Changing the tax status of the company
  • Changing the physical location of the company
  • Operating in other states or local jurisdictions
  • Changing or expanding the business purpose of the company
  • Changing the Registered Agent of the company
  • Changing the type of entity (i.e. switching from Corporation to LLC, or visa-versa)
  • Merging the company into another company
  • Purchasing or selling substantially all the assets or a significant asset
  • Reorganizing
  • And much more

Corporate Resolutions. Corporate resolutions are company-generated documents that prove the company is abiding by, and following, the formation documents. These usually involve documenting company meetings and the exercise of company power, where the appropriate owners with voting rights vote on specific issues of concern, whether exercising company power, approving loans, hiring or terminating officers, purchasing significant assets, and much, much more. The corporate resolutions, therefore, generally consist of “Meeting Minutes” and the “Adopted Resolutions” established at company meetings.

Without clear documentation and corporate resolutions, the company has no way to prove it’s authorized to conduct certain transactions or enter into certain relationships. This means, without clear documentation, owners can create personal liability problems for themselves by permitting an aggrieved plaintiff to seek to “pierce the corporate veil” because the owners are not “following proper corporate formalities.”

Annual Reports and Related State/Local Paperwork. Companies are required to register at the state and local level for a variety of things, and sometimes even at the federal level. All this documentation should be kept in a single place, and updated as appropriate.

Appropriate Partnership Papers. Appropriate partnership papers includes proof of ownership (i.e. owners list, capital table or share log, as appropriate), as well as any and all agreements relating to the company and its ownership. This could include a simple buy-sell agreement for a Corporation, or it can include a robust and complex stock option plan. Every business is different, but it’s critical to keep this information organized, accurate and in one central location.

Why Hire L4SB for Your Corporate Paperwork Package?

L4SB is a law firm, and made its reputation on high-technology, low-cost, flat-rate legal services. L4SB offers a Corporate Paperwork Package solution that is feature-rich and comprehensive. Specifically, L4SB’s Corporate Paperwork Package includes:

  • (Optional) Initial audit of existing Corporate Paperwork
  • (Optional) Attorney-on-Call: Priority handling of your calls to our attorneys for quick questions, without additional fees.
  • Secure, cloud-based storage of all Corporate Paperwork, available at a moment’s notice
  • Annual “checkups,” where L4SB sends a comprehensive questionnaire to generate corporate meeting minutes and corporate resolutions
  • FREE submission of annual reports / franchise taxes (not including the state fees associated with such submissions)
  • FREE amendments to the Articles (not including the state fees associated with such amendments)
  • FREE template contracts at any time, from our library of templates
  • FREE new Operating Agreement at any time (for LLCs), using our Couture Operating Agreement expert system
  • FREE template Bylaws when needed (for Corporations)

Is the Initial Audit of Existing Corporate Paperwork Necessary?

When clients sign up for our Corporate Paperwork Package, we work to create a complete file for a company as appropriate. That usually means formation documents, corporate resolutions, annual reports and appropriate partnership papers.

For new companies created by L4SB, an initial audit isn’t needed since we’re starting from scratch.

For existing companies, however, we need our clients to mail in all the existing documents that comprise the Company’s corporate paperwork. Is the file complete? Is the file missing something crucial? Do the formation documents require something unknown or unanticipated by the owners?

An initial audit can answer these questions, and make sure we (together with our clients) work towards a complete file. Without the audit, we don’t know the status of the file.

Therefore, the initial audit is not required, but it is recommended. Even for business owners who think they have a good handle on the paperwork of their companies. You may have all the paperwork you were given, but were you given all the paperwork you need or is legally required? An initial audit can answer this question.

What is the Attorney-on-Call Option?

The entire point of our Corporate Paperwork Package is to maximize the asset and liability protection a company affords. Further, if we can reduce the opportunities for third-parties to sue the Company, we greatly reduce the potential liabilities of the Company.

The Attorney-on-Call option is our attempt to form a loose attorney-client relationship, where you can call and reach an experienced attorney on a moment’s notice. Someone who has access to the Corporate Paperwork, who can answer your questions on-the-fly to help you manage your Company, and therefore steer-clear of situations or circumstances that could jeopardize liability or your assets.

We’ve steeply discounted our billable rates with this Attorney-on-Call option, so you have ready access to an attorney when you need one, while saving money in the process.

What is the Fine Print?

This is a month-to-month service that you can change or cancel at your convenience. We’re not locking you into a contract. However, there are no refunds. We also limit attorney calls to 15 minutes per call for the Attorney-on-Call option.

We may be required to turn over your Corporate Paperwork Package if we receive an authoritative subpoena or court-order, although we’ll work with your attorney (if not us) in an attempt to preserve our attorney-client privilege.

We’re a paperless office and use the latest-and-greatest systems and processes to protect our clients’ confidentiality. The Corporate Paperwork Package, therefore, is all electronic. If you have original documents you wish to preserve, then you should scan such originals and send us the scanned copies — and you should keep the originals yourself as you see fit.

While free annual reports and amendments to Articles are part of this service, we still require reimbursement for the state fees associated with such activities.

Attorney time preparing or revising documents is not included with this service, and therefore will cost extra if needed.

Finally, please see our product page for this service, for other applicable terms and conditions.